***MUST LIVE WITHIN A REASONABLE COMMUTE TO MILL VALLEY ***

A private family with multiple residences in Marin County is seeking an experienced Residential Construction & Architectural Projects Manager to oversee renovations, capital improvements, building systems, and ongoing property enhancement projects across their residential portfolio.

This position is ideal for a highly organized, technically knowledgeable professional with significant experience working with architects, general contractors, engineers, designers, specialty trades, and high-end residential vendors.

The successful candidate will serve as the Family Office’s representative throughout projects—protecting the Principals’ interests while ensuring that design intent, construction quality, budgets, schedules, and property standards are maintained.

The role requires someone who understands both the technical and aesthetic sides of residential construction and is comfortable moving between architectural plans, active job sites, contractor meetings, budgets, building systems, and completed residences.

Key Responsibilities

• Oversee residential renovations, remodels, upgrades, restoration work, and capital improvement projects from initial planning through final completion

• Work closely with Family office and with architects, designers, engineers, general contractors, subcontractors, consultants, and specialty trades

• Participate in project planning, including development of scopes of work, preliminary budgets, construction schedules, specifications, and project priorities

• Review architectural drawings, construction documents, proposals, specifications, change orders, and project schedules with the appropriate professionals

• Coordinate architects, structural and civil engineers, landscape architects, interior designers, lighting consultants, AV specialists, and other technical professionals with family office

• Conduct regular job-site walkthroughs to evaluate progress, workmanship, site conditions, outstanding items, and adherence to established standards

• Identify potential construction, maintenance, or infrastructure concerns before they become costly or disruptive problems

• Track project milestones and maintain detailed schedules for multiple simultaneous projects

• Monitor construction and renovation budgets, commitments, expenditures, allowances, and change orders

• Review contractor and vendor proposals for scope, pricing, completeness, and alignment with project objectives

• Review invoices and supporting documentation prior to approval and coordinate closely with the family office regarding project expenditures

• Source, evaluate, and manage qualified contractors, craftspeople, specialty vendors, and consultants

• Ensure completed work meets the exceptionally high standards expected within luxury private residences

• Oversee punch lists, project closeout, warranties, operating manuals, as-built information, and other construction documentation

• Maintain organized digital and physical records for architectural plans, specifications, permits, warranties, vendor information, service records, and property improvements

• Coordinate work involving sophisticated residential infrastructure, including HVAC, electrical, plumbing, generators, security, lighting controls, home automation, AV, irrigation, drainage, pools, landscape/hardscape, and other property systems

• Develop long-term capital improvement and preventative maintenance plans based on the condition, age, and anticipated needs of each residence

• Coordinate construction and maintenance activity to minimize disruption to the Principals and ensure residences remain safe, functional, and presentation-ready

• Provide concise project reports to family office outlining progress, upcoming decisions, budgets, timelines, risks, and outstanding items

This is a Full-Time position:

• Monday through Friday

• General schedule of approximately 8:30 AM–4:30 PM

• Flexibility required during active construction phases, installations, emergencies, and project deadlines

• Competitive compensation commensurate with experience

• Comprehensive employer-paid medical, dental, and vision coverage

• 401(k) plan with employer match

• Disability insurance

• Paid time off

Qualifications

• 10+ years of relevant experience overseeing high-end residential construction, renovations, capital improvements, property development, or complex private residential estates.

• Strong background in luxury residential construction and architectural project management.

• Demonstrated experience managing significant renovation and improvement projects from concept through completion.

• Experience working directly with architects, engineers, interior designers, general contractors, subcontractors, landscape professionals, and specialty consultants.

• Ability to understand and effectively work with architectural drawings, construction documents, specifications, scopes of work, schedules, budgets, and change orders.

• Strong knowledge of residential construction methods, finishes, materials, building systems, and luxury-property standards.

• Working knowledge of HVAC, electrical, plumbing, lighting, security, AV/home automation, generators, irrigation, drainage, landscape/hardscape, appliances, and related residential infrastructure.

• Proven ability to manage multiple contractors and projects simultaneously while maintaining exceptional attention to detail.

• Strong financial acumen with experience reviewing proposals, monitoring project budgets, evaluating change orders, and approving invoices.

• Ability to recognize quality workmanship and identify deficiencies or incomplete work during construction and final walkthroughs.

• Exceptional organizational, documentation, and project-tracking skills.

• Strong written and verbal communication skills with the ability to communicate effectively with Principals, family-office personnel, architects, contractors, consultants, and vendors.

• Highly proactive and solutions-oriented, with the ability to anticipate construction and property issues before they affect schedule, budget, or household operations.

• Calm, professional, collaborative, and confident when managing contractors and resolving project challenges.

• Exceptional discretion, integrity, judgment, and respect for the privacy of the Principals.

• Comfortable operating in a private residential environment where quality, confidentiality, and attention to detail are paramount.

• Proficiency with Microsoft Word, Outlook, and Excel; familiarity with Adobe Acrobat and construction/project-management software is highly desirable.

• Valid driver’s license, clean driving record, reliable transportation, and legal authorization to work in the United States.

• Successful completion of comprehensive background and professional reference checks required.