Female Executive seeking a Personal Assistant to provide a multitude of services in different locations. This individual will be self-motivated, organized and proactive to provide high-level support in administrative and operational tasks in terms of the CEO’s person life. This will be a combination of LA based, remote work and travel.
Duties (to include but not limited to):
Keep track and inventory of all personal items at several locations and restock as necessary
Insure there are no expired medication or other items
Create schedule to work closely with Global Property Managers to create quarterly schedules
Run Errands
Personal shopping
Packing and unpacking for travel, charging and organizing all devices
Organize projects needed at residences
Research events/restaurants/shopping/ at various vacation destinations
Making personal appointments and reservations
Personal calendar management
Liaise with EA for various meetings
Submit orders, grocery delivery, amazon, gift buying and in person picking up/deliveries
Handle and share expense reports with EA
Gift buying
Schedule:
Must be flexible
Generally, a five-day work week with reasonable hours
At times must accommodate time difference
52 Hours weekly, which include OT rates
Weekend and holidays may be requested
International travel may be required a few times per year for short periods of time
Requirements:
Google Suite savvy (Gmail, Calendar, Docs, Sheets, etc.)
Apple iPhone and Mac savvy
Valid passport – with ability and desire to travel
Working with UHNW and being comfortable in that environment
Willingness to learn international shipping requirements (Customs, VAT, etc.)
3+ years’ experience in the Hospitality industry as a Personal Assistant
Strong written, verbal and ability to follow through skills
Authorization to work in the U.S.
Excellent References
Reliable transportation, driver’s license in good standing, proof of insurance
Fluent in English
Speaking Spanish and Dutch not mandatory but a huge plus
