A Marin County family is seeking a calm, intuitive, sincere, and efficient Property Manager to oversee operations, maintenance and multi-scale renovations for several residential properties, primarily in the Mill Valley area. Candidates must have impeccable attention to detail and extensive vendor and project management experience to ensure projects and property tasks are executed in a timely manner in accordance with client expectations.
Duties to include, but not limited to:
Instigate, track, and coordinate projects pertaining to property renovations, repairs and upkeep
Establish and direct preventative maintenance protocols
Ensure regular confidence testing of building systems, grounds and property features
Serve as a liaison between the Principals and their contractors, repair technicians and all other service providers
Work closely with the family office to keep the Principals apprised of ongoing projects by publishing regular reports and updates
Source, vet, and manage vendors and contractors
Ensure quality of work, predictable timelines and value control
Track project budgets and expenditures
Review and approve invoices
Maintain documentation. including manuals, vendor records, and schedules
Partner with specialists on design, engineering, and systems implementation
This is a full-time position:
General hours of Monday through Friday
8:30 A M to 4:30 PM
On occasion, hours and days may vary depending on the needs of the client
A competitive package will be offered commensurate with experience
A comprehensive benefits plan that will include employer paid healthcare coverage (medical, dental and vision), a 401(k) plan with employer matching, disability insurance, and paid time off
Requirements:
10+ years’ experience working and managing large family-owned residential properties including renovations, upgrades, maintenance, and repairs
Experience partnering with vendors to build project scope of work, timelines and budgets and ensuring all deliverables are met
Experience managing budgets and approving invoices
Extensive knowledge of household components including HVAC, plumbing, electrical, landscape/hardscape, security/alarm systems, home audio/video, lighting control, appliances, backup generators, irrigation systems, etc.
Strong written and verbal communication skills
Strong vendor management and project coordination skills with the ability to direct and manage several projects at once
Willingness and flexibility to adapt to changing needs and routines
Possesses high level of integrity and discretion in handling confidential information
Maintains highest level of discretion and confidentiality; absolute personal and professional integrity, loyalty and trustworthiness
Must be eligible to work in the US with a valid driver’s license, clean driving record and reliable vehicle
Proficiency in verbal and written communication and working knowledge of MS Word/Outlook/Excel. Familiarity with Adobe Acrobat a bonus
Healthy balance of confidence, conviction and humility
An effective and proactive problem-solver, analyzing all situations thoroughly in order to anticipate issues before they arise
Successful completion of a thorough background investigation and reference checks
