Seeking a professional, personable, punctual, multi-tasker who is extremely neat/tidy, proactive, self-motivated and organized. This person should be a team player, customer service-oriented, flexible, detail-oriented, have reliable vehicle and values the importance of confidentiality.
Duties:
Greet guests, assist with Envoy check-in system and liaison with Security desk
Inform Security Desk of guest names, dates and time of arrival
Ensure kitchen is stocked with snacks, beverages and refill supplies daily
Tidy-up all areas of the suite throughout the day to prepare for new guests and meetings
Order office suite supplies and restock supplies as needed
Collaborate with onsite IT to ensure guest access to WIFI, A/V equipment, etc.
Assist guests with printing, scanning, office supplies and special requests
Open front door for guests, grant in/out access and track guest Fobs and wristbands
Circulate birthday cards, retrieve packages from Security Desk
Order, retrieve and set up lunch for guests and employees and load/empty dishwasher
Distribute and track parking validations
Assist fellow employees with ad hoc projects and requests
Run errand as needed (i.e., FedEx, shopping, dry cleaners, etc.)
Assist with special events
Other duties as assigned
Schedule:
Monday – Friday
8:30 AM – 5:30 PM
$30+ hourly
Full benefits (medical, dental, vision)
401K matching
Standard vacation, holidays and PTO
Requirements:
4+ years’ experience in the hospitality industry or executive office space as a Receptionist, Personal Assistant or similar role
Tech savvy and fluent in MAC OS, Google Apps/Calendar/Drive/Sheets/Docs and mobile technologies
Must pass rigorous background and credit check
Strong written skills
Self-motivated: must work well independently and be self-directed
Strong follow-up and follow through
Flexible and adaptable, available to work on-call and be able to respond to emergencies
Team player
Fully vaccinated for COVID-19
Side note:
The hiring process for this position is lengthy, requiring multiple interviews with various players in the organization to conclude with a in person social meeting, this could take 1-3 months depending on various circumstances
A skills/knowledge based test will be required in addition to a background/credit check
