Domestic Employment Agency Los Angeles

House Manager/Executive Assistant (Brentwood and Malibu, CA)

An entertainment couple is seeking a proactive, experienced and tech savvy House Manager/Executive Assistant to help manage and run their busy lives between three properties (2 Brentwood homes and 1 Malibu home) as well as remotely manage one New York apartment. The couple is looking for a candidate that has the ability to anticipate potential problems and proactively takes initiative to solve problems and/or come up with solutions.
Responsibilities include, but not limited to:
  • Manage the residence to ensure it is operating efficiently and safely
  • Staff management (3 housekeepers, 1 maintenance person, regular landscaping crew)
  • Mediate staff conflict and handle questions, comments, and concerns
  • Oversee maintenance and upkeep of the interior and exterior of all properties
  • Vendor coordination and management
  • Maintain household supplies
  • Maintain electronic and physical file system; MUST be able to use Dropbox
  • Prepare petty cash and reconcile all disbursements on a monthly basis
  • Coordinate medical appointments, medical files, and most importantly manage prescriptions
  • Create, manage, track, coordinate, and distribute bonuses and gifts
  • Manage all travel arrangements including flight, hotel, and ground transportation
  • Answer and manage phone calls on multiple lines including connecting conference calls
  • Meticulous and detailed calendar management (MUST be able to use Apple iCal)
  • Manage and coordinate holidays and special events
This is a full-time position:
  • Monday – Friday
  • Approximately 40-hour work week
  • Be available on-call for emergencies, urgent matters after-hours, weekends, and holidays
  • DOE + Health insurance
Requirements:
  • Must have prior professional work experience in a domestic environment
  • Must have excellent and verifiable work references
  • Must be experienced working in a fast-paced environment
  • Ability to manage different situations, people, etc.
  • MUST BE TECH SAVVY and be able to troubleshoot Apple devices to include: iPhone, iPad, MacBook, Apple TV, and basic misc. electronic troubleshooting
  • DEMONSTRATED PROFICIENCY in Microsoft Office and Apple Productivity Suite
  • Final Draft knowledge a HUGE PLUS
  • Have or be able to learn the complexities of money and credit card accounts for the purpose of fielding questions from CPAs
  • Be able to set up and manage Zoom video calls